Difference between revisions of "Vacation Message"

From Carl R. Woese Institute for Genomic Biology - University of Illinois Urbana-Champaign
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(→‎Enable Vacation Message)
 
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IGB email server can send out a vacation message for you when you are out of the office.
  
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== Enable Vacation Message ==
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=Login=
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[[File:Mail-login.jpg|right|border|600px]]
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* Only Approved Users are allowed to login to the IGB Mail Server
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* Go to [http://mail.igb.illinois.edu http://mail.igb.illinois.edu] and click Roundcube '''Enter''' Button.
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* Login with your netID and your IGB password.
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* If you do not know your IGB password, you can reset it by going to [https://illinoisauth.igb.illinois.edu/password https://illinoisauth.igb.illinois.edu/password]
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<br clear=all></li></ul>
  
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*IGB email server can send out a vacation message for you when you are out of the office.
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= Enable Vacation Message =
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*Go to [http://mail.igb.illinois.edu http://mail.igb.illinois.edu] and click the Enter roundcube button.
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[[File:Vacation 2.jpg|right|border|600px]]
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*Login with your netID and your IGB password.
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*Click on '''Settings''' in right side of the screen.
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*Click on '''Out Of Office'''
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*The Out Of Office  Settings Window should open up in the right pane.
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*Please enter the following information
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**'''Subject:'''  Enter a subject of the vacation message.
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**'''Body:'''  Enter a vacation message to send.
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**'''Start Time:'''  Select Start Date and Specify a Start Time
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**'''End Time:'''  Select End Date and Specify an End Time
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**'''Status:''' '''On'''
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**'''Reply sender address:''' netID@illinois.edu - Replace netID with your netID
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**'''My e-mail addresses:''' netid@illinois.edu, netid@uiuc.edu, netid@igb.illinois.edu, netid@igb.uiuc.edu. Replace netID with your netID. Without this, email sent to your @illinois.edu or @uiuc.edu will not be processed by the vacation message script. By default the vacation message will only process emails sent to netID@igb.illlinois.edu and netID@igb.uiuc.edu.
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** '''Reply Interval:''' 1 day
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** '''Put the out-of-office rule after:''' ---  This makes it the very first rule in your list of filters
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** '''Incoming message action:''' Keep
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* You can use the '''${subject}''' variable. At each location the '''${subject}''' is at, the original subject of the email message will be inserted.  You can place this in the subject or message field.
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* Click '''Save'''. The vacation filter should now appear in your list of filters.
  
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[[File:Vacation 1.jpg|800px|Vacation 1.jpg]]
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<br clear=all>
  
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*Click on Settings in the upper right corner. This should bring up a settings page.
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= Disable Vacation Message =
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*Click on Filters on the left hand side.
 
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*In the list of Example Filters in the middle of the page, select '''Vacation'''
 
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*On the right hand side window, please change the Subject and Message. Default one is provided for you.
 
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*The ${subject} variable will put the original subject of the message in at the variable's location.
 
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*Click Save. The vacation filter should now appear in your list of filters. Make sure the filter is the last one in the list for it to be processed on all messages.
 
  
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[[File:Vacation 2.jpg|800px|Vacation 2.jpg]]
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*Click on '''Settings''' in right side of the screen.
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*Click on '''Out Of Office'''
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== Disable Vacation Message ==
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*Set '''Status''' to '''Off'''
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*Click '''Save'''
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*To disable vacation messages check the box "'''disable rule'''" and click on save.
 

Latest revision as of 15:58, 14 August 2023

IGB email server can send out a vacation message for you when you are out of the office.

Login[edit]

Mail-login.jpg


Enable Vacation Message[edit]

Vacation 2.jpg
  • Click on Settings in right side of the screen.
  • Click on Out Of Office
  • The Out Of Office Settings Window should open up in the right pane.
  • Please enter the following information
    • Subject: Enter a subject of the vacation message.
    • Body: Enter a vacation message to send.
    • Start Time: Select Start Date and Specify a Start Time
    • End Time: Select End Date and Specify an End Time
    • Status: On
    • Reply sender address: netID@illinois.edu - Replace netID with your netID
    • My e-mail addresses: netid@illinois.edu, netid@uiuc.edu, netid@igb.illinois.edu, netid@igb.uiuc.edu. Replace netID with your netID. Without this, email sent to your @illinois.edu or @uiuc.edu will not be processed by the vacation message script. By default the vacation message will only process emails sent to netID@igb.illlinois.edu and netID@igb.uiuc.edu.
    • Reply Interval: 1 day
    • Put the out-of-office rule after: --- This makes it the very first rule in your list of filters
    • Incoming message action: Keep
  • You can use the ${subject} variable. At each location the ${subject} is at, the original subject of the email message will be inserted. You can place this in the subject or message field.
  • Click Save. The vacation filter should now appear in your list of filters.


Disable Vacation Message[edit]

  • Click on Settings in right side of the screen.
  • Click on Out Of Office
  • Set Status to Off
  • Click Save
Retrieved from "https://help.igb.illinois.edu/index.php?title=Vacation_Message&oldid=17978"