Vacation Message: Difference between revisions

From Carl R. Woese Institute for Genomic Biology - University of Illinois Urbana-Champaign
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[[File:Vacation 1.jpg|500px|Vacation 1.jpg]]
[[File:Vacation 1.jpg|500px|Vacation 1.jpg]]


*Click on Settings in the upper right corner. This should bring up a settings page.
*Click on '''Settings''' in right side of the screen.
*Click on Filters on the left hand side.
*Click on '''Out Of Office'''
*In the list of Example Filters in the middle of the page, select '''Vacation'''
*In the list of Example Filters in the middle of the page, select '''Vacation'''
*The Vacation Filter Settings Window should open up in the right pane.
*The Vacation Filter Settings Window should open up in the right pane.
*Please enter the following information
*Please enter the following information
**Filter Rules: '''all messages'''
**Subject:  Enter a subject of the vacation message.
**Aliases: Enter "'''netID@illinois.edu,netID@uiuc.edu'''". Replace netID with your netID. Without this, email sent to your @illinois.edu or @uiuc.edu will not be processed by the vacation message script. The two email addresses are separated by a comma. By default the vacation message will only process emails sent to netID@igb.illlinois.edu and netID@igb.uiuc.edu.
**Body:  Enter a vacation message to send.
**Subject: Enter a subject of the vacation message.
**Start Time:
**Message: Enter a vacation message to send.
**End Time:
**HTML Message: Uncheck
**Status: On
**Charset: '''UTF-8(Unicode)'''
**Reply sender address: '''netID@illinois.edu''' - Replace netID with your netID
*You can use the ${subject} variable. At each location the ${subject} is at, the original subject of the email message will be inserted.  You can place this in the subject or message field.
**My e-mail addresses: '''netid@illinois.edu''', '''netid@uiuc.edu''', '''netid@igb.illinois.edu''', '''netid@igb.uiuc.edu'''. Replace netID with your netID. Without this, email sent to your @illinois.edu or @uiuc.edu will not be processed by the vacation message script. The two email addresses are separated by a comma. By default the vacation message will only process emails sent to netID@igb.illlinois.edu and netID@igb.uiuc.edu.
*Click Save. The vacation filter should now appear in your list of filters.
** Reply Interval: '''1 day'''
*'''Make sure the filter is the last one in the list for it to be processed on all messages.'''
** Put the out-of-office rule after: '''-'''. This makes it the very first rule in your list of filters
** Incoming message action - '''Keep'''
* You can use the '''${subject}''' variable. At each location the '''${subject}''' is at, the original subject of the email message will be inserted.  You can place this in the subject or message field.
* Click '''Save'''. The vacation filter should now appear in your list of filters.
 
 


[[File:Vacation 2.jpg|500px|Vacation 2.jpg]]
[[File:Vacation 2.jpg|500px|Vacation 2.jpg]]

Revision as of 14:07, 2 May 2023

Enable Vacation Message

  • IGB email server can send out a vacation message for you when you are out of the office.
  • Go to http://mail.igb.illinois.edu and click the Enter roundcube button.
  • Login with your netID and your IGB password.

Vacation 1.jpg

  • Click on Settings in right side of the screen.
  • Click on Out Of Office
  • In the list of Example Filters in the middle of the page, select Vacation
  • The Vacation Filter Settings Window should open up in the right pane.
  • Please enter the following information
    • Subject: Enter a subject of the vacation message.
    • Body: Enter a vacation message to send.
    • Start Time:
    • End Time:
    • Status: On
    • Reply sender address: netID@illinois.edu - Replace netID with your netID
    • My e-mail addresses: netid@illinois.edu, netid@uiuc.edu, netid@igb.illinois.edu, netid@igb.uiuc.edu. Replace netID with your netID. Without this, email sent to your @illinois.edu or @uiuc.edu will not be processed by the vacation message script. The two email addresses are separated by a comma. By default the vacation message will only process emails sent to netID@igb.illlinois.edu and netID@igb.uiuc.edu.
    • Reply Interval: 1 day
    • Put the out-of-office rule after: -. This makes it the very first rule in your list of filters
    • Incoming message action - Keep
  • You can use the ${subject} variable. At each location the ${subject} is at, the original subject of the email message will be inserted. You can place this in the subject or message field.
  • Click Save. The vacation filter should now appear in your list of filters.


Vacation 2.jpg

Disable Vacation Message

  • Click on your Vacation rule in your list of filters.
  • Check the box "disable rule" in the upper right corner.
  • Click Save.
Retrieved from "https://help.igb.illinois.edu/index.php?title=Vacation_Message&oldid=17405"