Vacation Message: Difference between revisions

From Carl R. Woese Institute for Genomic Biology - University of Illinois Urbana-Champaign
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IGB email server can send out a vacation message for you when you are out of the office.
IGB email server can send out a vacation message for you when you are out of the office.


= Login =
=Login=
[[File:Mail-login.jpg|right|border|600px]]
[[File:Mail-login.jpg|right|border|600px]]
* Only Approved Users are allowed to login to the IGB Mail Server
* Only Approved Users are allowed to login to the IGB Mail Server
*Go to [http://mail.igb.illinois.edu http://mail.igb.illinois.edu] and click Roundcube '''Enter''' Button.
* Go to [http://mail.igb.illinois.edu http://mail.igb.illinois.edu] and click Roundcube '''Enter''' Button.
*Login with your netID and your IGB password.
* Login with your netID and your IGB password.
* If you do not know your IGB password, you can reset it by going to [https://illinoisauth.igb.illinois.edu/password https://illinoisauth.igb.illinois.edu/password]
* If you do not know your IGB password, you can reset it by going to [https://illinoisauth.igb.illinois.edu/password https://illinoisauth.igb.illinois.edu/password]
<br clear=all>
<br clear=all></li></ul>


= Enable Vacation Message =
= Enable Vacation Message =
[[File:Vacation 2.jpg|right|border|600px|Vacation 2.jpg]]
[[File:Vacation 2.jpg|right|border|600px]]
*Click on '''Settings''' in right side of the screen.
*Click on '''Settings''' in right side of the screen.
*Click on '''Out Of Office'''
*Click on '''Out Of Office'''
*The Out Of Office  Settings Window should open up in the right pane.
*The Out Of Office  Settings Window should open up in the right pane.
*Please enter the following information
*Please enter the following information
**Subject:  Enter a subject of the vacation message.
**'''Subject:''' Enter a subject of the vacation message.
**Body:  Enter a vacation message to send.
**'''Body:''' Enter a vacation message to send.
**Start Time:  Select Start Date and Specify a Start Time
**'''Start Time:''' Select Start Date and Specify a Start Time
**End Time:  Select End Date and Specify an End Time
**'''End Time:''' Select End Date and Specify an End Time
**Status: '''On'''
**'''Status:''' '''On'''
**Reply sender address: '''netID@illinois.edu''' - Replace netID with your netID
**'''Reply sender address:''' netID@illinois.edu - Replace netID with your netID
**My e-mail addresses: '''netid@illinois.edu''', '''netid@uiuc.edu''', '''netid@igb.illinois.edu''', '''netid@igb.uiuc.edu'''. Replace netID with your netID. Without this, email sent to your @illinois.edu or @uiuc.edu will not be processed by the vacation message script. By default the vacation message will only process emails sent to netID@igb.illlinois.edu and netID@igb.uiuc.edu.
**'''My e-mail addresses:''' netid@illinois.edu, netid@uiuc.edu, netid@igb.illinois.edu, netid@igb.uiuc.edu. Replace netID with your netID. Without this, email sent to your @illinois.edu or @uiuc.edu will not be processed by the vacation message script. By default the vacation message will only process emails sent to netID@igb.illlinois.edu and netID@igb.uiuc.edu.
** Reply Interval: '''1 day'''
** '''Reply Interval:''' 1 day
** Put the out-of-office rule after: '''---''' This makes it the very first rule in your list of filters
** '''Put the out-of-office rule after:''' ---  This makes it the very first rule in your list of filters
** Incoming message action - '''Keep'''
** '''Incoming message action:''' Keep
* You can use the '''${subject}''' variable. At each location the '''${subject}''' is at, the original subject of the email message will be inserted.  You can place this in the subject or message field.
* You can use the '''${subject}''' variable. At each location the '''${subject}''' is at, the original subject of the email message will be inserted.  You can place this in the subject or message field.
* Click '''Save'''. The vacation filter should now appear in your list of filters.
* Click '''Save'''. The vacation filter should now appear in your list of filters.

Latest revision as of 14:58, 14 August 2023

IGB email server can send out a vacation message for you when you are out of the office.

Login


Enable Vacation Message

  • Click on Settings in right side of the screen.
  • Click on Out Of Office
  • The Out Of Office Settings Window should open up in the right pane.
  • Please enter the following information
    • Subject: Enter a subject of the vacation message.
    • Body: Enter a vacation message to send.
    • Start Time: Select Start Date and Specify a Start Time
    • End Time: Select End Date and Specify an End Time
    • Status: On
    • Reply sender address: netID@illinois.edu - Replace netID with your netID
    • My e-mail addresses: netid@illinois.edu, netid@uiuc.edu, netid@igb.illinois.edu, netid@igb.uiuc.edu. Replace netID with your netID. Without this, email sent to your @illinois.edu or @uiuc.edu will not be processed by the vacation message script. By default the vacation message will only process emails sent to netID@igb.illlinois.edu and netID@igb.uiuc.edu.
    • Reply Interval: 1 day
    • Put the out-of-office rule after: --- This makes it the very first rule in your list of filters
    • Incoming message action: Keep
  • You can use the ${subject} variable. At each location the ${subject} is at, the original subject of the email message will be inserted. You can place this in the subject or message field.
  • Click Save. The vacation filter should now appear in your list of filters.


Disable Vacation Message

  • Click on Settings in right side of the screen.
  • Click on Out Of Office
  • Set Status to Off
  • Click Save
Retrieved from "https://help.igb.illinois.edu/index.php?title=Vacation_Message&oldid=17978"