Vacation Message: Difference between revisions

From Carl R. Woese Institute for Genomic Biology - University of Illinois Urbana-Champaign
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== Enable Vacation Message ==
IGB email server can send out a vacation message for you when you are out of the office.


*IGB email server can send out a vacation message for you when you are out of the office.
=Login=
*Go to [http://mail.igb.illinois.edu http://mail.igb.illinois.edu] and click the Enter roundcube button.
[[File:Mail-login.jpg|right|border|600px]]
*Login with your netID and your IGB password.
* Only Approved Users are allowed to login to the IGB Mail Server
* Go to [http://mail.igb.illinois.edu http://mail.igb.illinois.edu] and click Roundcube '''Enter''' Button.
* Login with your netID and your IGB password.
* If you do not know your IGB password, you can reset it by going to [https://illinoisauth.igb.illinois.edu/password https://illinoisauth.igb.illinois.edu/password]
<br clear=all></li></ul>


[[File:Vacation 1.jpg|500px|Vacation 1.jpg]]
= Enable Vacation Message =
 
[[File:Vacation 2.jpg|right|border|600px]]
*Click on Settings in the upper right corner. This should bring up a settings page.
*Click on '''Settings''' in right side of the screen.
*Click on Filters on the left hand side.
*Click on '''Out Of Office'''
*In the list of Example Filters in the middle of the page, select '''Vacation'''
*The Out Of Office  Settings Window should open up in the right pane.
*The Vacation Filter Settings Window should open up in the right pane.
*Please enter the following information
*Please enter the following information
**Filter Rules: '''all messages'''
**'''Subject:'''  Enter a subject of the vacation message.
**Aliases: Enter "'''netID@illinois.edu,netID@uiuc.edu'''". Replace netID with your netID. Without this, email sent to your @illinois.edu or @uiuc.edu will not be processed by the vacation message script. The two email addresses are separated by a comma. By default the vacation message will only process emails sent to netID@igb.illlinois.edu and netID@igb.uiuc.edu.
**'''Body:'''  Enter a vacation message to send.
**Subject: Enter a subject of the vacation message.
**'''Start Time:'''  Select Start Date and Specify a Start Time
**Message: Enter a vacation message to send.
**'''End Time:'''  Select End Date and Specify an End Time
**HTML Message: Uncheck
**'''Status:''' '''On'''
**Charset: '''UTF-8(Unicode)'''
**'''Reply sender address:''' netID@illinois.edu - Replace netID with your netID
*You can use the ${subject} variable. At each location the ${subject} is at, the original subject of the email message will be inserted.  You can place this in the subject or message field.
**'''My e-mail addresses:''' netid@illinois.edu, netid@uiuc.edu, netid@igb.illinois.edu, netid@igb.uiuc.edu. Replace netID with your netID. Without this, email sent to your @illinois.edu or @uiuc.edu will not be processed by the vacation message script. By default the vacation message will only process emails sent to netID@igb.illlinois.edu and netID@igb.uiuc.edu.
*Click Save. The vacation filter should now appear in your list of filters.
** '''Reply Interval:''' 1 day
*'''Make sure the filter is the last one in the list for it to be processed on all messages.'''
** '''Put the out-of-office rule after:''' ---  This makes it the very first rule in your list of filters
** '''Incoming message action:''' Keep
* You can use the '''${subject}''' variable. At each location the '''${subject}''' is at, the original subject of the email message will be inserted.  You can place this in the subject or message field.
* Click '''Save'''. The vacation filter should now appear in your list of filters.


[[File:Vacation 2.jpg|500px|Vacation 2.jpg]]
<br clear=all>


== Disable Vacation Message ==
= Disable Vacation Message =


*Click on your '''Vacation''' rule in your list of filters.  
*Click on '''Settings''' in right side of the screen.
*Check the box "'''disable rule'''" in the upper right corner.
*Click on '''Out Of Office'''
*Click '''Save'''.
*Set '''Status''' to '''Off'''
*Click '''Save'''

Latest revision as of 15:58, 14 August 2023

IGB email server can send out a vacation message for you when you are out of the office.

Login


Enable Vacation Message

  • Click on Settings in right side of the screen.
  • Click on Out Of Office
  • The Out Of Office Settings Window should open up in the right pane.
  • Please enter the following information
    • Subject: Enter a subject of the vacation message.
    • Body: Enter a vacation message to send.
    • Start Time: Select Start Date and Specify a Start Time
    • End Time: Select End Date and Specify an End Time
    • Status: On
    • Reply sender address: netID@illinois.edu - Replace netID with your netID
    • My e-mail addresses: netid@illinois.edu, netid@uiuc.edu, netid@igb.illinois.edu, netid@igb.uiuc.edu. Replace netID with your netID. Without this, email sent to your @illinois.edu or @uiuc.edu will not be processed by the vacation message script. By default the vacation message will only process emails sent to netID@igb.illlinois.edu and netID@igb.uiuc.edu.
    • Reply Interval: 1 day
    • Put the out-of-office rule after: --- This makes it the very first rule in your list of filters
    • Incoming message action: Keep
  • You can use the ${subject} variable. At each location the ${subject} is at, the original subject of the email message will be inserted. You can place this in the subject or message field.
  • Click Save. The vacation filter should now appear in your list of filters.


Disable Vacation Message

  • Click on Settings in right side of the screen.
  • Click on Out Of Office
  • Set Status to Off
  • Click Save
Retrieved from "https://help.igb.illinois.edu/index.php?title=Vacation_Message&oldid=17978"