Network Scanning

From Carl R. Woese Institute for Genomic Biology - University of Illinois Urbana-Champaign
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Scanning using these copiers is a free service provided by IGB. The scanners are located throughout the building next to the secretaries.

Retrieve Scanned Files[edit]

  • Scanned documents are automatically saved to the dropbox folder located in your home folder on the file-server.
  • Follow this guide if you don't know how to access the file-server File Server Access

Available Scanners[edit]

Scanning with the HP LaserJet 700[edit]

Basic Scanning[edit]

  • Touch "Scan"


  • Touch "Scan to Network Folder"
  • You also have the option to email your scan or to scan to a USB drive.


  • Enter in the path to your personal folder, such as \\\home\a-m\(user name)\dropbox.


  • Sign in using your IGB account (netID and IGB password).


  • Once you sign in, the screen below will pop up.
  • You can rename your file if you would like, then click "Save" in the bottom right corner.
  • Touch the preview and scan buttons to send.


  • You can also change options such as File Type, Color or Black and White, Size, Duplex Scanning, etc.


More Options[edit]

For more available Network scanning options on the LaserJet700 such as color vs. black & white, single or two-sided copies, etc., after choosing your netid and "OK", press the "More Options" button at the bottom of the following screen. You will then see the second screen shown here with ten different categories. Finally, after selecting options, press "Save to Network Folder."

More options
Options categories

Color or Black & White[edit]

The following screen will allow you to change the copier from black and white to color. This setting shouldn't need to be changed as it should be set to automatic by default. If, however, you want a color document scanned in black and white only, use this setting. (See #More Options)

Color vs. Black & White

Two-sided Duplex Scanning[edit]

If you have a two-sided document that you want to scan, use the following settings under "Original Sides" to change it to two-sided. (See #More Options)

Two-sided option

Text/Picture Quality[edit]

You may want to change this setting under "Optimize Text/Picture" to get better quality text or a better quality picture. (See #More Options)

Optimize text or picture

File Format[edit]

By choosing "Document File Type" you can have your scan saved in multiple formats. (See #More Options)

Available File Formats

  • PDF: (default) This file type provides the best overall image and text quality. PDF files require Adobe┬« Acrobat┬« Reader software for viewing.
  • JPEG: This file type is a good choice for most graphics. Most computers have a browser that can view .JPEG files. This file type produces one file per page.
  • TIFF: This is a standard file type that many graphics programs support. This file type produces one file per page.
  • MTIFF: MTIFF stands for multi-page TIFF. This file type saves multiple scanned pages in a single file.
  • XPS: XPS (XML Paper Specification) creates an XAML file that preserves the original formatting of the document and supports color graphics and embedded fonts.
  • PDF/A: PDF/A is a type of PDF designed for long-term archival of electronic documents. All format information in the document is self-contained.

Available file formats