Network Scanning

From Carl R. Woese Institute for Genomic Biology - University of Illinois Urbana-Champaign
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Scanning

Scanning using these copiers is a free service provided by IGB. The scanners are located throughout the building next to the secretaries.

Retrieve Scanned Files

  • Scanned documents are automatically saved to the dropbox folder located in your home folder on the file-server.
  • Follow this guide if you don't know how to access the file-server File Server Access

Available Scanners

  • Xerox WorkCentre 5325: See your theme secretary, who will have you fill out a form.
  • HP LaserJet 700: Send an email to help@igb.illinois.edu to request that your netid be added to the LaserJet 700 for scanning. Include your netid and which particular LaserJet 700 you would like to access (3 North, 3 South, 2 North, 2 South, etc.)

Scanning with the Xerox WorkCentre 5325

Basic Scanning

  • Walk up to the copier and push the Services Home button.

CopierStep1.jpg

  • Next push the Network Scanning icon

CopierStep2.jpg

  • Next select your netid by scrolling up and down by pushing the up and down arrows and then touching your netid.

CopierStep3.jpg

  • Finally add your paper to the paper feeder or on the scanning/copying surface and push the Start Button

CopierStep4.jpg

Change Color/Black&White

The following screen will allow you to change the copier from black and white to color. This setting shouldn't need to be changed as it should be set to automatic by default. If, however, you want a color document scanned in black and white only, use this setting.

CopierSettingsColor.jpg

Two Sided Duplex Scanning

If you have a two sided document that you want to scan, use the following settings to change it to 2 sided.

CopierSettingsDuplex.jpg

Text Quality

If you have just text on the document you may want to change this setting to get better quality text.

CopierSettingsQuality.jpg

File Format

Available File Formats

  • PDF (Default)
  • JPG
  • TIFF

The following setting you will notice is in a different tab of the scanner settings (Push on Filing Options to get to these settings). Once here you can have your scan saved in multiple formats

CopierSettingsFileType.jpg

Scanning with the HP LaserJet 700

Basic Scanning

  • Touch "Scan"

Scan1.png

  • Touch "Scan to File Server"
  • You also have the option to email your scan or to scan to a USB drive.

Scan2.png

  • Sign in using your IGB account (netID and IGB password).

Scan3.png

  • Once you sign in, the screen below will pop up.
  • You can rename your file if you would like, then click "Send" in the bottom right corner.

Scan4.png

  • You can also change options such as File Type, Color or Black and White, Size, Duplex Scanning, etc.

Scan5.png

More Options

For more available Network scanning options on the LaserJet700 such as color vs. black & white, single or two-sided copies, etc., after choosing your netid and "OK", press the "More Options" button at the bottom of the following screen. You will then see the second screen shown here with ten different categories. Finally, after selecting options, press "Save to Network Folder."

More options
Options categories

Color or Black & White

The following screen will allow you to change the copier from black and white to color. This setting shouldn't need to be changed as it should be set to automatic by default. If, however, you want a color document scanned in black and white only, use this setting. (See #More Options)

Color vs. Black & White

Two-sided Duplex Scanning

If you have a two-sided document that you want to scan, use the following settings under "Original Sides" to change it to two-sided. (See #More Options)

Two-sided option

Text/Picture Quality

You may want to change this setting under "Optimize Text/Picture" to get better quality text or a better quality picture. (See #More Options)

Optimize text or picture

File Format

By choosing "Document File Type" you can have your scan saved in multiple formats. (See #More Options)

Available File Formats

  • PDF (Default)
  • JPG
  • TIFF
  • MTIFF
  • XPS
  • PDF/A
Available file formats