Difference between revisions of "Network Scanning"

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(Created page with "=Scanning with the Xerox WorkCentre 5325= ==Basic Scanning== Scanning using these is a free service and goes into your dropbox which is connected to your home folder on the fi...")
 
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=Scanning with the Xerox WorkCentre 5325=
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= Scanning =
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Scanning using these copiers is a free service provided by IGB. The scanners are located throughout the building next to the secretaries.
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=Retrieve Scanned Files=
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* Scanned documents are automatically saved to the dropbox folder located in your home folder on the file-server.
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* Follow this guide if you don't know how to access the file-server [[File Server Access]]
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=Available Scanners=
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* HP LaserJet 700: Anyone with an IGB account may sign into these printers and scan to their Dropbox folder.
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* For more detailed information and instructions, please visit this link: https://support.hp.com/us-en/product/hp-laserjet-enterprise-700-color-mfp-m775-series/5118254/how-to
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=Scanning with the HP LaserJet 700=
 
==Basic Scanning==
 
==Basic Scanning==
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Scanning using these is a free service and goes into your dropbox which is connected to your home folder on the file server. If you do not know how to access your home folder on the file server click HERE. When you walk up to the copier this is the screen you should see.
 
  
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[[File:CopierStart.jpg]]
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* '''Touch "Scan"'''
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[[File:hp-scan-1.png|400px]]
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* '''Touch "Scan to Network Folder"'''
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* '''You also have the option to email your scan or to scan to a USB drive.'''
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[[File:hp-scan-2.png|400px]]
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* '''Enter in the path to your personal folder, such as \\file-server.igb.illinois.edu\home\a-m\(user name)\dropbox.'''
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[[File:hp-scan-3.png|400px]]
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* '''Sign in using your IGB account (netID and IGB password).'''
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[[File:hp-scan-4.png|400px]]
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* '''Once you sign in, the screen below will pop up.'''
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* '''You can rename your file if you would like, then click "Save" in the bottom right corner.
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* '''Touch the preview and scan buttons to send.'''
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[[File:hp-scan-5.png|400px]]
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* '''You can also change options such as File Type, Color or Black and White, Size, Duplex Scanning, etc.'''
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[[File:hp-scan-6.png|400px]]
  
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If you do not see it, push the Services Home button you see on the copier. Once you have this screen, you will push Network Scanning. This should take you to the following screen.  
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==More Options==
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For more available Network scanning options on the LaserJet700 such as color vs. black & white, single or two-sided copies, etc., after choosing your netid and "OK", press the "More Options" button at the bottom of the following screen. You will then see the second screen shown here with ten different categories. Finally, after selecting options, press "Save to Network Folder."
  
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[[File:CopierScan.jpg]]
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[[File:MoreOptions.png|400px|thumb|none|More options]]
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[[File:Options.png|400px|thumb|none|Options categories]]
  
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Next select your netid by scrolling up and down by pushing the up and down arrows. At this time you can either push the start button on the copier to have the scan go to your folder, or change any of the settings below.  
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==Color or Black & White==
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The following screen will allow you to change the copier from black and white to color. This setting shouldn't need to be changed as it should be set to automatic by default. If, however, you want a color document scanned in black and white only, use this setting.
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(See [[#More Options]])
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[[File:ColorBlack.png|400px|thumb|none|Color vs. Black & White]]
  
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==Advanced Settings==
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==Two-sided Duplex Scanning==
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If you have a two-sided document that you want to scan, use the following settings under "Original Sides" to change it to two-sided. (See [[#More Options]])
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[[File:OriginalSides.png|400px|thumb|none|Two-sided option]]
  
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The following screen will allow you to change the copier from black and what to color. This setting shouldn't need changed as it should be set to automatic by default. If however you want a color document scanned in black and white only, use this setting.
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==Text/Picture Quality==
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You may want to change this setting under "Optimize Text/Picture" to get better quality text or a better quality picture. (See [[#More Options]])
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[[File:OptimizeTextPicture.png|400px|thumb|none|Optimize text or picture]]
  
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[[File:CopierSettingsColor.jpg]]
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==File Format==
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By choosing "Document File Type" you can have your scan saved in multiple formats. (See [[#More Options]])
  
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If you have a two sided document that you want to scan, use the following settings to change it to 2 sided.
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Available File Formats
  
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[[File:CopierSettingsDuplex.jpg]]
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* PDF: (default) This file type provides the best overall image and text quality. PDF files require Adobe® Acrobat® Reader software for viewing.
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* JPEG: This file type is a good choice for most graphics. Most computers have a browser that can view .JPEG files. This file type produces one file per page.
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* TIFF: This is a standard file type that many graphics programs support. This file type produces one file per page.
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* MTIFF: MTIFF stands for multi-page TIFF. This file type saves multiple scanned pages in a single file.
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* XPS: XPS (XML Paper Specification) creates an XAML file that preserves the original formatting of the document and supports color graphics and embedded fonts.
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* PDF/A: PDF/A is a type of PDF designed for long-term archival of electronic documents. All format information in the document is self-contained.
  
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If you have just text on the document you may want to change this setting to get better quality text.
 
  
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[[File:CopierSettingsQuality.jpg]]
 
  
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The following setting you will notice is in a different tab of the scanner settings (Push on Filing Options to get to these settings). Once here you can have your scan saved in multiple formats including tiff, jpg, pdf etc. Pick the best format for your needs. The default should be set to PDF
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[[File:DocumentFileType.png|400px|thumb|none|Available file formats]]
  
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[[File:CopierSettingsFileType.jpg]]
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[[Category:Printer]]

Latest revision as of 12:52, 28 June 2022

Scanning[edit]

Scanning using these copiers is a free service provided by IGB. The scanners are located throughout the building next to the secretaries.

Retrieve Scanned Files[edit]

  • Scanned documents are automatically saved to the dropbox folder located in your home folder on the file-server.
  • Follow this guide if you don't know how to access the file-server File Server Access

Available Scanners[edit]

Scanning with the HP LaserJet 700[edit]

Basic Scanning[edit]

  • Touch "Scan"

Hp-scan-1.png

  • Touch "Scan to Network Folder"
  • You also have the option to email your scan or to scan to a USB drive.

Hp-scan-2.png

  • Enter in the path to your personal folder, such as \\file-server.igb.illinois.edu\home\a-m\(user name)\dropbox.

Hp-scan-3.png

  • Sign in using your IGB account (netID and IGB password).

Hp-scan-4.png

  • Once you sign in, the screen below will pop up.
  • You can rename your file if you would like, then click "Save" in the bottom right corner.
  • Touch the preview and scan buttons to send.

Hp-scan-5.png

  • You can also change options such as File Type, Color or Black and White, Size, Duplex Scanning, etc.

Hp-scan-6.png

More Options[edit]

For more available Network scanning options on the LaserJet700 such as color vs. black & white, single or two-sided copies, etc., after choosing your netid and "OK", press the "More Options" button at the bottom of the following screen. You will then see the second screen shown here with ten different categories. Finally, after selecting options, press "Save to Network Folder."

More options
Options categories

Color or Black & White[edit]

The following screen will allow you to change the copier from black and white to color. This setting shouldn't need to be changed as it should be set to automatic by default. If, however, you want a color document scanned in black and white only, use this setting. (See #More Options)

Color vs. Black & White

Two-sided Duplex Scanning[edit]

If you have a two-sided document that you want to scan, use the following settings under "Original Sides" to change it to two-sided. (See #More Options)

Two-sided option

Text/Picture Quality[edit]

You may want to change this setting under "Optimize Text/Picture" to get better quality text or a better quality picture. (See #More Options)

Optimize text or picture

File Format[edit]

By choosing "Document File Type" you can have your scan saved in multiple formats. (See #More Options)

Available File Formats

  • PDF: (default) This file type provides the best overall image and text quality. PDF files require Adobe® Acrobat® Reader software for viewing.
  • JPEG: This file type is a good choice for most graphics. Most computers have a browser that can view .JPEG files. This file type produces one file per page.
  • TIFF: This is a standard file type that many graphics programs support. This file type produces one file per page.
  • MTIFF: MTIFF stands for multi-page TIFF. This file type saves multiple scanned pages in a single file.
  • XPS: XPS (XML Paper Specification) creates an XAML file that preserves the original formatting of the document and supports color graphics and embedded fonts.
  • PDF/A: PDF/A is a type of PDF designed for long-term archival of electronic documents. All format information in the document is self-contained.


Available file formats
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