Conference Calls

Making Conference calls with Lync phones

When you are on a call:

• Press the Center button on the phone. The lcd display icon is a yellow triangle with an escalation sign.
• A window list pops up where you can either use the arrow buttons to scroll through the contacts or use the number pad to enter a new number.

Making conference calls from desktop Lync client

• Click "Meet Now" from the dropdown button by the gear icon
• To add someone, click the "Invite More People" button on the bottom left
• Here you can choose the person or begin typing the name of the Lync user. If the participant isn't a Lync user, you can enter their contact number.

Schedule a Conference Call

• Use the Lync Web Scheduler to schedule a conference call and invite participants.

https://lyncfewebint2.lync.uillinois.edu/scheduler/

• Type in the domain (UofI), [backslash], your username, and AD password
• MUST DO THIS AT START OF MEETING
  • To start the meeting, at the scheduled time you will need to call the conference phone number.
    • +1 217 332 6338
    • +1 312 994 8410
    • +1 888 983 3631
  • Enter the conference ID number followed by the #
  • Select * when it asks if you are the leader
  • Enter your Lync pin number to start the meeting. If you do not remember your Lync pin, you can reset it at http://www.cites.illinois.edu/mshelp/setpin.html
• YOU MUST STAY CONNECTED THROUGHOUT THE MEETING OR PEOPLE CAN'T JOIN IN

• CITES has a guide at https://answers.uillinois.edu/illinois/page.php?id=34177
• Microsoft has a video at https://support.office.com/en-us/article/set-up-an-online-meeting-in-outlook-b8305620-d16e-4667-989d-4a977aad6556?ui=en-US&rs=en-US&ad=US

Schedule a Conference call on Someone's Behalf

• You need to be added as a delegate for the person your would like to schedule a call for.
• Refer to this guide for adding a delegate: https://answers.uillinois.edu/illinois/page.php?id=55706