Conference Calls: Difference between revisions

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== Making conference calls from desktop Lync client ==
== Making conference calls from desktop Lync client ==


*Click "Meet Now" from the menu
*Click "Meet Now" from the dropdown button by the gear icon
*To add someone click "People Options" button on the top right
*To add someone, click the "Invite More People" button on the bottom left 
*Choose the option "Invite by Name or Phone Number..."
*Here you can choose the person or begin typing the name of the Lync user. If the participant isn't a Lync user, you can enter their contact number.
*Here you can choose the person or begin typing the name of the Lync user. If the participant isn't a Lync user, you can enter their contact number.


== Schedule a Conference Call  ==
== Schedule a Conference Call  ==


*You need to have both Lync Client and Outlook setup on your computer
*Use the Lync Web Scheduler to schedule a conference call
*Open Lync first
https://lyncfewebint2.lync.uillinois.edu/scheduler/
*Open Outlook second
*Type in the domain (UofI), [backslash], your username, and AD password
*Click on Calendar
*Click on "Schedule an Online Meeting" or "New Lync Meeting" in the top toolbar
*Enter participants' email addresses in the To: field.  
*Enter a start time and end time.  
*Click Send. This will send the participants an email with the telephone number and conference ID number
*'''MUST DO THIS AT START OF MEETING'''  
*'''MUST DO THIS AT START OF MEETING'''  
**To start the meeting, at the scheduled time you will need to call the conference phone number.  
**To start the meeting, at the scheduled time you will need to call the conference phone number.  

Revision as of 15:55, 16 February 2015

Making Conference calls with Lync phones

When you are on a call:

  • Press the Center button on the phone. The lcd display icon is a yellow triangle with an escalation sign.
  • A window list pops up where you can either use the arrow buttons to scroll through the contacts or use the number pad to enter a new number.

Making conference calls from desktop Lync client

  • Click "Meet Now" from the dropdown button by the gear icon
  • To add someone, click the "Invite More People" button on the bottom left
  • Here you can choose the person or begin typing the name of the Lync user. If the participant isn't a Lync user, you can enter their contact number.

Schedule a Conference Call

  • Use the Lync Web Scheduler to schedule a conference call

https://lyncfewebint2.lync.uillinois.edu/scheduler/

  • Type in the domain (UofI), [backslash], your username, and AD password
  • MUST DO THIS AT START OF MEETING
    • To start the meeting, at the scheduled time you will need to call the conference phone number.
      • +1 217 332 6338
      • +1 312 994 8410
      • +1 888 983 3631
    • Enter the conference ID number followed by the #
    • Select * when it asks if you are the leader
    • Enter your Lync pin number to start the meeting. If you do not remember your Lync pin, you can reset it at http://www.cites.illinois.edu/mshelp/setpin.html
  • YOU MUST STAY CONNECTED THROUGHOUT THE MEETING OR PEOPLE CAN'T JOIN IN

Schedule a Conference call on Someone's Behalf

Retrieved from "https://help.igb.illinois.edu/index.php?title=Conference_Calls&oldid=9309"