Difference between revisions of "Conference Calls"
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| − | ==Making Conference calls with lync phones== | + | == Making Conference calls with lync phones == |
| − | When you are on a call: | + | |
| − | *Press the Center button on the phone. | + | When you are on a call: |
| + | |||
| + | *Press the Center button on the phone. The lcd display icon is a yellow triangle with an escalations sign. | ||
*A window list pops up where you can either use the arrow buttons to scroll through the contacts or use the number pad to enter a new number. | *A window list pops up where you can either use the arrow buttons to scroll through the contacts or use the number pad to enter a new number. | ||
| − | ==Making conference calls from desktop lync client== | + | == Making conference calls from desktop lync client == |
| − | *Click "Meet Now" from the menu | + | |
| − | *To add someone click "People Options" button on the top right | + | *Click "Meet Now" from the menu |
| − | *Choose the option "Invite by Name or Phone Number..." | + | *To add someone click "People Options" button on the top right |
| − | *Here you can should the person or begin typing the name of the lync user. | + | *Choose the option "Invite by Name or Phone Number..." |
| + | *Here you can should the person or begin typing the name of the lync user. If the participant isn't a lync user they you can enter their contact number | ||
== Schedule a Conference Call == | == Schedule a Conference Call == | ||
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*Open Outlook Second | *Open Outlook Second | ||
*Click on Calendar | *Click on Calendar | ||
| − | * | + | *Click on "Schedule an Online Meeting" or "New Lync Meeting" in the top toolbar |
*Enter participants email addresses in the To: field. | *Enter participants email addresses in the To: field. | ||
*Enter a start time and end time. | *Enter a start time and end time. | ||
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**Enter the conference ID number followed by the # | **Enter the conference ID number followed by the # | ||
**Select * when it asks if you are the leader | **Select * when it asks if you are the leader | ||
| − | **Enter your Lync pin number to start the meeting. If you do not remember your lync pin, you can reset it at http://www.cites.illinois.edu/mshelp/setpin.html | + | **Enter your Lync pin number to start the meeting. If you do not remember your lync pin, you can reset it at http://www.cites.illinois.edu/mshelp/setpin.html |
*'''YOU MUST STAY CONNECTED THROUGHOUT THE MEETING OR PEOPLE CAN'T JOIN IN''' | *'''YOU MUST STAY CONNECTED THROUGHOUT THE MEETING OR PEOPLE CAN'T JOIN IN''' | ||
| Line 33: | Line 36: | ||
*CITES has a video at http://www.cites.illinois.edu/sites/default/files/mshelp/All/Lync/Schedule%20a%20typical%20meeting.wmv | *CITES has a video at http://www.cites.illinois.edu/sites/default/files/mshelp/All/Lync/Schedule%20a%20typical%20meeting.wmv | ||
| − | ==Schedule a Conference call on Someone's Behalf== | + | == Schedule a Conference call on Someone's Behalf == |
| + | |||
*Refer to video: http://www.cites.illinois.edu/mshelp/All/Lync/Schedule%20a%20meeting%20as%20a%20delegate.wmv | *Refer to video: http://www.cites.illinois.edu/mshelp/All/Lync/Schedule%20a%20meeting%20as%20a%20delegate.wmv | ||
Revision as of 10:55, 9 January 2014
Contents
Making Conference calls with lync phones[edit]
When you are on a call:
- Press the Center button on the phone. The lcd display icon is a yellow triangle with an escalations sign.
- A window list pops up where you can either use the arrow buttons to scroll through the contacts or use the number pad to enter a new number.
Making conference calls from desktop lync client[edit]
- Click "Meet Now" from the menu
- To add someone click "People Options" button on the top right
- Choose the option "Invite by Name or Phone Number..."
- Here you can should the person or begin typing the name of the lync user. If the participant isn't a lync user they you can enter their contact number
Schedule a Conference Call[edit]
- You need to have both Lync Client and Outlook setup on your computer
- Open Lync First
- Open Outlook Second
- Click on Calendar
- Click on "Schedule an Online Meeting" or "New Lync Meeting" in the top toolbar
- Enter participants email addresses in the To: field.
- Enter a start time and end time.
- Click Send. This will send the participant's an email with the telephone number and conference ID number
- MUST DO THIS AT START OF MEETING
- To start the meeting, at the scheduled time you will need to call the conference phone number.
- +1 217 332 6338
- +1 312 994 8410
- +1 888 983 3631
- Enter the conference ID number followed by the #
- Select * when it asks if you are the leader
- Enter your Lync pin number to start the meeting. If you do not remember your lync pin, you can reset it at http://www.cites.illinois.edu/mshelp/setpin.html
- To start the meeting, at the scheduled time you will need to call the conference phone number.
- YOU MUST STAY CONNECTED THROUGHOUT THE MEETING OR PEOPLE CAN'T JOIN IN
- CITES has a guide at http://www.cites.illinois.edu/mshelp/howto/cat4-Schedule_a_Meeting_or_Conference_Call.html
- CITES has a video at http://www.cites.illinois.edu/sites/default/files/mshelp/All/Lync/Schedule%20a%20typical%20meeting.wmv
